PERSONAL DATA PROTECTION POLICY
This Personal Data Protection Policy governs the access and use of services offered on the Website by Users as data controllers of personal data subject to protection under current personal data protection laws.
The Wedding Suite ensures full compliance with current personal data protection laws and the confidentiality obligations inherent in its activities.
1. Data Controller
Please note that the Data Controller of your personal data is Paola Erre Studio di Paola Russo (hereinafter, “The Wedding Suite”), with its registered office at Corso Giuseppe Garibaldi 113 (Milan), email address: info@theweddingsuite.luxury.
2. The Wedding Suite as Data Processor
The Wedding Suite acts as a Data Processor concerning the following services and others that may become available in the future:
- Images published by Professionals
- User data used by Professionals within the tools provided by The Wedding Suite
- Guest data of users who utilize wedding registry and wedding site services
- Content contributed through the Community
The User (Professional) remains the Data Controller of the personal data provided in relation to the services rendered by The Wedding Suite and is, therefore, obligated to comply with current personal data protection laws, obtain informed consent from the data subjects for the processing of their personal data, and provide all necessary guarantees for the processing of personal data.
The User is at all times responsible for the images published and the personal data entered on the Website. Notwithstanding the foregoing, The Wedding Suite reserves the right to remove any illegal or illicit Content.
The Wedding Suite will process the data according to the standard contractual clauses established by the European Commission.
3. Categories of Personal Data Processed
The personal data processed are those provided by the User to The Wedding Suite when completing the online registration form, through social networks, through Customer Service, or by any other permitted means (chat, phone, email).
In the case of using social networks, the privacy policy established by the respective social network applies.
The categories of data that The Wedding Suite is authorized to obtain are as follows:
Final consumer users (bride/groom/guests):
- Identification data: name, surname, image, identity document, social network username (first and last name, in case of access or interaction through a social network).
- Contact details: phone number, email address, residence, social network username (first and last name, in case of access or interaction through a social network).
- Personal data: date of birth, place of birth, nationality, gender.
- Financial data: bank details (if necessary).
Professional users:
- Identification data: First and last name.
- Work contact details: phone number, email address, professional address.
- Business data: company name and activity. Data included in the professional’s profile.
Upon registration, the User acknowledges and accepts that their photographs and user profile will be publicly visible to other Users on The Wedding Suite as well as on various Internet search engines.
If the User’s personal data are collected through a social network, the privacy policy applicable is the one established by the specific social network.
4. Mandatory or Optional Nature of Information Provided by the User and Accuracy of Data
The fields marked with an asterisk (*) in the registration form to be completed by the User are necessary to process their request, while the entry of data in all other fields is optional.
Concerning the data provided by any other means, The Wedding Suite is also required to inform the Users at the time of processing whether the corresponding entry is mandatory.
The User guarantees that the personal data provided to The Wedding Suite are true and up-to-date, committing to communicate any changes, with the User being solely responsible in case of inaccuracy or falsity of the data provided, for any damages caused to The Wedding Suite or third parties due to the use of services offered by The Wedding Suite. The Wedding Suite, in turn, declares that the personal data collected are at all times adequate, relevant, and proportional to the scope, specific purposes, and nature of the services provided.
5. Purposes and Legal Bases for Processing
The data provided by Users to The Wedding Suite through any means, enabling it to provide the requested services, are collected for the following purposes:
- Assisting Users in the quick and easy search for companies offering services and products related to wedding events by filtering them by province, business sector, type of service, and location.
- Advertising the services and products of companies dedicated to wedding events through the creation of profiles containing contact details, location, description of services and/or products, and photographs, if applicable.
- Facilitating contact by sending information requests via email, forms, and phone numbers between companies advertising their products or services on the Website and interested Users.
- Providing Users with all the necessary information for organizing their wedding events through articles and advice published on the Website.
- Offering Users a wedding event planning assistance service consisting of providing advice and support in locating and selecting suppliers for wedding event organization. This service is provided through phone contact between The Wedding Suite and the Users and sending information requests, on behalf of the Users and with their informed consent, to suppliers of goods and services suggested by The Wedding Suite to the Users.
- Maintaining smooth and dynamic communication with Users by any means, including social networks and instant messaging applications. In these cases, in addition to the application of this Personal Data Protection Policy of The Wedding Suite, the privacy policy of the relevant social network or instant messaging application also applies. It is recommended to carefully read the relevant privacy notices containing such policies.
- Recording phone calls for service quality reasons and monitoring the resolution of support requests.
The Wedding Suite is authorized to process the personal data of Users for the aforementioned purposes to fulfill its contractual obligations arising from requests submitted by Users.
The personal data provided by Users to The Wedding Suite through any means are also collected for the following purposes:
- Data analysis for training and/or statistical purposes; essential activities such as content analysis of the information provided and profile processing aimed at the proper management of the activities and services provided by The Wedding Suite.
- Recording phone calls for service quality reasons and monitoring the resolution of support requests.
The Wedding Suite is authorized to process the personal data of Users for the above purposes, as a legitimate interest of The Wedding Suite, expressly recognized by the current personal data protection laws, for the proper provision of the service.
Additionally, the personal data provided by Users to The Wedding Suite through any means are also collected for the following purposes:
- Sending promotional and informative electronic communications about services provided by companies with which The Wedding Suite has commercial agreements (including The Wedding Suite’s own commercial communications, those of Professional Users, and third parties), related to the wedding event sector or the needs or interests of couples planning such events, given the nature and purpose of the services provided by The Wedding Suite. For the purposes of this Notice, products or services related to the wedding event sector mean all current and future products and services included on the Website, as well as any product, service, or campaign specifically targeted at wedding events.
The Wedding Suite is authorized to send such promotional electronic communications throughout the duration of the relationship between the User and The Wedding Suite, provided the User does not indicate otherwise.
Users can modify or disable these services quickly, easily, and for free by following the instructions provided at the bottom of all electronic communications.
The Wedding Suite is authorized to process the personal data of Users for the above purposes, as expressly recognized by the applicable laws, (i) where the User has given their consent and/or (ii) where the information sent relates to products and services similar to those subject to previous sales or negotiations, provided that the User has not opted out of receiving such communications.
6. Automated Decisions
The Wedding Suite does not adopt decisions that may produce legal or similar effects on the User based solely on automated processing of personal data. All decision-making processes related to the purposes of the processing described above are carried out with human intervention. The personalized advertising carried out on the Website does not have significant effects on the User.
7. Transfer of Personal Data to Third Parties
Given the nature of the service, to fulfill its obligations arising from the provision of contracted services, The Wedding Suite may share Users’ personal data with all the recipients indicated in the first paragraph of section 5. The legal basis that legitimizes The Wedding Suite to transfer personal data lies in fulfilling its contractual obligations.
The Wedding Suite may also transfer Users’ personal data to the following recipients and for the reasons indicated below:
- Public authorities, to fulfill legal obligations to which The Wedding Suite is subject due to its activity.
- Providers that require access to Users’ personal data to provide the services contracted by The Wedding Suite, with whom The Wedding Suite has signed the necessary confidentiality agreements and personal data processing contracts required by current regulations to protect Users’ privacy.
The Wedding Suite commits to promptly informing the User in case of future personal data transfers.
8. Retention Period
The Wedding Suite may retain the personal data of the User for the duration of the relationship with The Wedding Suite and, once such relationship is terminated, regardless of the cause, until the expiration of the legally applicable limitation periods concerning the purposes and legitimate interest for processing personal data.
Once the relationship is terminated, The Wedding Suite may continue further processing of the personal data solely to certify the fulfillment of its legal or contractual obligations. After the expiration of such limitation periods, the User’s personal data must be permanently deleted or, alternatively, anonymized.
If the User requests the termination of the Service, The Wedding Suite commits to doing so by deleting the User’s profile photo and identification data (name, surname, and email address) from the Website, while retaining the rest of the Content published by the User on the Website.
9. Exercise of Data Subject Rights and Complaints
The User may exercise their rights to access, rectification, deletion, portability, restriction of processing, and/or objection to processing.
These rights can be exercised by appropriately modifying their settings on the Website. If there are technical difficulties that prevent this, Users may also exercise these rights by writing to the following email address: info@theweddingsuite.luxury.
10. Personal Data of Minors
The entry of minors’ personal data on the Website, and particularly their image, implies that the User responsible for such entry must expressly and unreservedly declare:
- To be the legitimate holder of the rights necessary to handle the personal data and the image of the minor;
- That the entry of the aforementioned data does not in any way harm the minor nor violate any of their rights;
- And to indemnify and hold harmless The Wedding Suite from any possible claim or demand in this regard, with the User responsible for such entry assuming full responsibility for any resulting claim or demand.
11. Data Processing Security
The Wedding Suite informs Users that it has adopted the appropriate technical and organizational measures as stipulated by current regulations to ensure the security of personal data and to prevent their destruction, loss, alteration, unauthorized disclosure, or access, taking into account the state of technology, the nature of the personal data held, and the risks to which they are exposed.
12. Cookies and IP
When the User accesses and navigates the Website, and where applicable, with the User’s prior consent, such access and navigation involve the use of cookies and similar technologies, both first-party and third-party, and their installation on the device from which the User accesses and navigates. This is done to enable and optimize navigation, analyze traffic and User behavior, allow the User to share content via social networks, and personalize the content and advertising displayed based on the User’s browsing habits.
13. Personalized Advertising
With the User’s consent, The Wedding Suite installs cookies and other tracking technologies for targeted advertising purposes. Specifically, information related to the User’s device (such as the type of device, operating system, and browser, as well as the IP address), browsing history, and online identifiers (such as the identifier associated with the set of cookies or the User’s device) is collected. However, the information collected through this process does not allow The Wedding Suite or third parties to identify the User’s contact details or any other data that could directly identify the User unless the User chooses to provide them.
These cookies allow third parties to analyze the User’s browsing habits both on the Website and on other sites to display specific ads that are of greater interest to the User. The website also uses cookies set by Google to better understand its audience and to select and display targeted ads through the website. The ads displayed in the website’s ad spaces are personalized based on the behavior and interests of users, according to the analysis of their browsing habits (e.g., visits and clicks on ads).